Medical Secretary

Job overview

The role of Medical Secretary provides support to providing an efficient and comprehensive secretarial support service to the consultants, specialist nurses and other medical staff.

You will be required to;

maintain a high standard of secretarial service to meet the needs of the clinical team

ensure that accurate and up to date typing of clinic letters and correspondence is achieved through audio/digital dictation.

Respond to queries from patients, GPs and other medical teams regarding patient care.

Observe and work within the Trust’s Confidentiality Policy at all times.

Main duties of the job

• Ensure the smooth running of the office/team including the assessment of priorities and the initiation of preparatory action.
• Ensure that the results of tests and investigations for patients are received; shown to medical staff and all relevant ongoing arrangements are carried out.
• Assist the Senior Medical Secretary with arranging and servicing meetings as required.
• Using the in-house patient data tracking system ensure that all patient case notes passing through the office are booked in and out appropriately.
• Following guidance work within defined national and local targets e.g. 18 weeks and monitor on a regular basis, identifying potential breaches to the Senior Medical Secretary.
• Provide cover for the Senior Medical Secretary during periods of annual leave and absence within contracted hours.
• Assist in the co-ordination of outpatient clinics and booked/planned admissions applicable to speciality.

Detailed job description and main responsibilities

Hours to be worked between 08:00 and 17:00 timings to be agreed with Senior Medical Secretary.

For further information, please see attached job description or reach out to Rachel Robson [email protected] for further details or to arrange an informal visit.