Estates Programme Manager

Job overview

• Supporting and managing the implementation of agreed programme/project management processes/procedures, advising on managing projects within the defined quality, time and cost constraints for the estates projects teams.

• Management and implementation of Soft Landings relating to all estates capital projects

• To develop detailed programmes for all estates projects, focusing on gateways, milestones and the RIBA plan of work. Manage stage reports and facilitate gateway/stage reviews for approval.
• To produce master programmes, reports and data to support the preparation of all reports and CQI data relating to the delivery of the RBFT capital programme.
• To develop a master risk register and escalation process to support project delivery.
• To manage all change control within the projects structure and to produce impact assessments relating to variations on programme and budget.
• Management of all projects for assurance on compliance and governance in accordance with RBFT, local and national policies.
• Management of the estates programme/admin team inc. Appraisals/MAST

Main duties of the job

The post holder will:

• require highly effective skills to communicate with a wide range of colleagues and stakeholders, internally and externally and across a wide spectrum of seniority, including with Directors. This includes writing concise reports and making presentations on often complex, sensitive or contentious information

• be required to negotiate, persuade, motivate, manage and resolve conflicting views through a variety of media. Their role will include chairing meetings across senior partnership members and external organisations
• manage complex relationships with internal stakeholders and external partners
• Will be required to skillfully manage competing demands on an individual level and be able to advise the E&F team on how it might prioritise its deliverables and design and agree the appropriate estates projects team resource. ·
• Responsible for working with other subject experts on the identification and development of future budget requirements, including discovery projects, for phases of financial planning and business case development.
• Ensure financial viability of all projects/programmes of work Complying with the Trust’s Standing Financial Instructions.

Detailed job description and main responsibilities

• Lead, develop and implement a framework to deliver Programme Governance being cognisant of RBFT, national policy and guidelines and setting goals and standards for others
• Lead, develop and maintain robust governance and programme management processes in line with best practice to ensure the Trust has robust decision-making processes to support the capital programme
• Analyse and report on Programme Performance in relation to performance targets and objectives. Advise where there is a difference of opinion, escalations and handle dispute resolution at the most senior level.
• Develop and lead processes to ensure that the senior leadership team has oversight of the programme and key dependencies and interdependencies with other Trust programmes and initiatives
• Ensure policies, systems and processes are in place to manage the programme and the interdependencies with other programmes including the use of appropriate software tools
• To identify, manage and track programme and project inter-dependencies and be responsible for reviewing and confirming that the Programme and approved Projects are continuing to meet the stated objectives.
• Provide expert in-house knowledge and support on all aspects of programme and project management including undertaking research and audit to assess performance and identify service improvements.
• To prepare, implement and continuously review and update the Estates Projects Resource/Work Plan, identifying and disseminating best-practice approaches and coordination of internal and external resources.
• Facilitate and carry out Post-Project reviews, recording and dissemination of Lessons Learned across the Programme/Projects and the wider organisation.
• To provide expert support and advice to other members of the programme and projects team, assisting with any relevant requests
• To support the E&F Team in the preparation of long term strategic plans, involving change which impacts on the organisation
• To assist in the development, collation and timely production, of regular reports to Programme, Project Boards working closely with Project leads in securing information in a suitable and timely fashion
• To be responsible for gathering, analysing, interpreting and presenting complex Project and Programme information and reporting on these
• To monitor the delivery of key related actions arising from relevant Boards and Committees
• To provide leadership and support to the Estates Projects Team on implementation of agreed common approaches and standards
• To be a champion of best-practice for the Estates Projects Teams and regularly undertake research and development to identify improvements
• To undertake any other duties which may reasonably be required