Ward Administrator

Job overview

Job Title: Ward Administrator

Hours per week: 15 hours per week (Saturday and Sunday 8am-4pm, with 30 minutes lunch break)

Perm/Fixed Term: Permanent

Salary: £23,615 per annum pro rata

Closing Date: 23rd December 2024

Interview Date: 13th January 2025

**This post may close early due to high numbers of applications, so you are advised to apply promptly. **

All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.

A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.

#JoinTeamEliot

Main duties of the job

• To ensure that all patient notes are kept up to date and filing is filed in the notes in line with the George Eliot Hospital Medical Records Policy.
• To provide an efficient and professional clerical service to the Nursing, Medical and Surgical Teams.
• To communicate with internal and external professional bodies, e.g. other NHS Trust’s, Coroner, Police, District Nurses and other Allied Healthcare Professionals.
• To communicate over the telephone and personally with patients, patients’ representatives and relatives relaying accurate and applicable information as required.

Detailed job description and main responsibilities

• To make appointments for patients when they are discharged if required.
• To ensure that transport is booked for patients to be taken home when discharged if required.
• Take lead responsibility for ward requisitions and maintaining the ward stationery.
• Photocopy information for the Nursing Team and as and when required.
• To be responsible for the general tidiness of the workplace.
• Take lead responsibility to inform General Practitioners of all discharges/deaths by telephone within 24 hours.
• To contact IT Training Department to book training courses for members of staff as instructed by ward Senior Sister/Senior Charge Nurse.
• Prepare and fax correspondence as and when required.
• Welcome patients and members of the public entering the ward area and ensure any queries that arise are dealt with either by the Ward Clerk or relevant Nursing personnel.
• To answer ward telephone and ensure that information is correctly handled and disseminated appropriately.
• Ensure the Patient Administration System (Lorenzo) is kept up-to-date and reflects patients currently on the ward and also matches the whiteboard, including consultant/specialty transfers.
• Ensure all of the relevant documentation (front sheet and patient labels) is printed from Lorenzo and copies available in the notes for every patient.

For a full comprehensive list of main responsibilities and duties, please kindly refer to job description and personal specification attached.