Team Administrator

Job overview

Health and Justice service identify people who have mental health, learning disability, substance misuse or other vulnerabilities when they first come into contact with the criminal justice system as suspects, defendants or offenders.

The service can then support people through the early stages of criminal system pathway, refer them for appropriate health or social care or enable them to be diverted away from the criminal justice system into a more appropriate setting, if required.

The service aims to improve overall health outcomes for people and to support people in the reduction of re-offending. It also aims to identify vulnerabilities in people earlier on which reduces the likelihood that people will reach a crisis-point and helps to ensure the right support can be put in place from the start.

An opportunity has arisen to join our Health and Justice team. The successful candidate will be required to provide a full secretarial and administrative support to the service lead and clinical team.

The position will require you to be well organised, confident, able to work under pressure and use your own initiative whilst working as part of a team.  It is also important to have excellent written and verbal communication skills when dealing with various contacts, both internal and external to the Trust.  Typing and minute taking is required to a good standard and is a key element to the role along with good diary management. Experience of E-Procurement is desirable.

Main duties of the job

• Undertake general office duties as required including filing, photocopying, faxing, scanning and maintaining stock levels.
• Logging calls with the Trust’s Serviced Desk for IT issues, building repairs, works etc.
• Prioritise and manage own workload to meet the needs and requirements of the service demands.

• 1.     Provide comprehensive administrative support to the Health and Justice Service 2.     Collate statistical information and support performance monitoring. 3.     Take minutes of local team meetings and monitor actions. 4.     Provide confidential and efficient word processing service, including the preparation of reports and letters. 5.     Provide support around E-Procurement ie office supplies, clinical supplies, raising purchase orders and receipting goods. 6.     To demonstrate the Trust’s values in everything you do in the work environment. 7.     Open, sort and distribute incoming post, prioritising and screening urgent correspondence ensuring it receives appropriate attention/direction. 8.     To accurately maintain and keep secure patient health and staff records/systems in line with policy and standard operating procedure, to ensure data quality, confidentiality and compliance with the current Data Protection Law. 9.     To plan and organise appointments, meetings, clinics, rosters, diaries, and activities to ensure that standards of service appropriate to the area of work are met.

Detailed job description and main responsibilities

Please see the Job Description and Person Specification for further details, a summary is below:

• 1.     Provide comprehensive administrative support to the Health and Justice Service 2.     Collate statistical information and support performance monitoring. 3.     Take minutes of local team meetings and monitor actions. 4.     Provide confidential and efficient word processing service, including the preparation of reports and letters. 5.     Provide support around E-Procurement ie office supplies, clinical supplies, raising purchase orders and receipting goods.