Speciality Co-ordinator Obstetrics and Gynaecology

Job overview

We have an exciting opportunity which has arisen in the Women and Children's Division for a Speciality Co-ordinator in Obstetrics and Gynaecology 37.5 hours per week Monday to Friday on a 14 months fixed term contact or secondment to cover Maternity Leave.

This role provides an opening for enthusiastic individual who wishes to broaden their horizons in managing administration.  The position requires an individual who puts the patient first and seeks opportunities to develop the service and themselves in order to improve systems and processes to meet Trust targets and values.

Main duties of the job

To manage a full administrative service for the Consultants, designated medical staff and Specialist Nurses and provide an efficient and effective secretarial service. To act as first point of contact for all forms of communication for the Consultants and their team. To monitor the timetable of the consultant team, taking an overview of the co-ordination of inpatient and outpatient commitments. To communicate appointment and admission related information to patients and/or carers. To support the administrative pathway ensuring patients are seen within the mandatory waiting time targets.

Detailed job description and main responsibilities

Communication

Service Delivery and Improvement

• Required to be versatile and adaptable to the demands of the Obstetric and Gynaecology Team.  Work without supervision and take the initiative as and when required.
• To assist the Obstetric and Gynaecolog Consultants with administration and clerical duties relating to the day to day running of the Obstetric and Gynaecology Department, including recording of statutory data, training and rotas.
• Manage and prioritise own workload and to be able to work independently.
• Type complex medical documents.
• Provide advice and assistance to patients, dealing with them in a sensitive, diplomatic and confidential manner.
• Ensure any medical team requested clinic template changes are agreed with appropriate Divisional Manager/Operational Manager and actioned by appropriate department.
• Advise relevant departments of Consultant and team members annual and study leave arrangements to ensure that relevant adjustments are made to clinic templates and theatre schedules.

Patient Care Delivery

• To act as a focal point for both medical and non-medical visitors and telephone enquiries to the department.
• Use the patient administration system and patient management system and all appropriate aspects of Microsoft Office for updating and extracting patient information on a daily basis.
• Co-ordinate professional diaries for key staff.
• Co-ordinate multidisciplinary departmental meetings and relevant documentation, arranging sponsorship, travel arrangements etc. Produce presentations as required.

-- Please see Job Description & Person Specs for further info --