Senior Pharmacy Administration Assistant

Job overview

Looking for a change for 2025?

Would you like to work as part of a team?

We are looking for a dedicated, enthusiastic and dynamic individual to join our Pharmacy admin team.  Working closely with our teams,   our Medicines Value team and Education, Training, Learning and Development team,   the post holder will play a vital role in helping the pharmacy teams to provide the best possible service for patients within East Kent.

This post is designed to provide comprehensive administrative and clerical support to the Pharmacy Team working closely with the Medicines Value Team and Education, Training, Learning and Development team (ETLD)

The General Pharmaceutical Council (GPhC) requires that all staff working in pharmacy is appropriately trained for the role they undertake. The poster holder will support the ETLD team to ensure that the minimum training requirements are met.

Main duties of the job

To provide comprehensive administrative and clerical support to the Pharmacy Team working closely with the Medicines Value Team  (MVT) and Education, Training, Learning and Development team (ETLD)

Detailed job description and main responsibilities

Medicines Value Team duties:

• Administrative support to the department including Drugs & Therapeutic Advisory Group and Antimicrobial Stewardship group that requires arranging meetings, minute taking, updating action logs and spreadsheets, composing letters Monitor generic email account; assess all enquires received ensuring queries are appropriately actioned Maintain and updating spreadsheets Supporting the Medicines Value Team with administrative takes such as transfer of information onto electronic platforms, running audit reports

Education, Training, Learning and Development (ETLD) Team duties:

• Administrative support to the ETLD department including taking minutes for our Local Faculty Group (LFG) meetings and other education related meetings.   To send agenda and action logs in advance of the meeting.
• Monitor generic ETLD email account ensuring queries are actioned and referred to the ETLD team.
• Maintaining and updating spreadsheets linked to the departmental training plan and training requirements for the department.  To contact members of the pharmacy team to ensure spreadsheet content is up to date.
• To help collate data required for a monthly performance review meeting.

To support the ETLD team with other administrative tasks including formatting newsletters, sending out invites to training sessions, making room bookings, adding requisitions to business world, and running reports