Secretarial Team Leader

Job overview

Are you looking for an administrative opportunity, with an element of Leadership, supporting our frontline healthcare professionals deliver outstanding patient care to the Children and Young people at Sheffield Children’s NHS Foundation Trust?

We are looking for a Secretarial Team Leader to work as part of the Haematology/Oncology Team.

You will act as Senior Medical Secretary to the clinical team whilst overseeing the day to day supervision of the wider admin team members.  Due to the nature of this work, the work can be quite distressing and the post holder will be expected to deal with parents and patients, who may at times be distressed, in an sensitive and caring manner.

You will be flexible and conscientious ad have the ability to work on your own initiative, prioritising your work and meeting deadlines whilst maintaining high standards.

You should be a compassionate, accountable individual who treats all colleagues, patients and service users with respect and seeks to deliver excellence in your role. You will share the Trust values and be committed to equality, diversity and inclusion.

Main duties of the job

The key dimensions to the post are as follows:-

• To be a Senior Medical Secretary to the clinical team
• To provide day to day, local, staff supervision

Secretarial / Staff Supervision

You will provide a comprehensive medical secretarial service to Consultants and their teams enabling them to maintain timely patient pathways, respond effectively to complaints and all medico legal requests and maintain their clinical practice.

You will  be responsible for the day to day supervision of your speciality team ensuring timely production of clinical correspondence to facilitate compliance with 18 week referral to treatment targets. You will ensure all clinical correspondence is produced to the required standard within the timeframe of the national and local targets.

Please ensure that you explain clearly how you meet the essential and desirable criteria in your application.

Detailed job description and main responsibilities

Please refer to job description and person specification for full details of the role

Inclusive Recruitment & Selection

We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.

We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: [email protected]

We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Children’s being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at [email protected]

Trust Values

The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:

• Compassion – leading by kindness and showing empathy, understanding and respect
• Accountability – striving to do the right thing and owning responsibility
• Respect – value differences, tackling inequality and fostering a culture of inclusion
• Excellence – delivering a high-quality standard of care