Secretarial Assistant

Job overview

Are you looking for an administrative opportunity to support our frontline healthcare professionals deliver outstanding patient care to the Children and Young people at Sheffield Children’s NHS Foundation Trust?

We are looking for a Secretarial Assistant to work as part of the Dermatology/Rheumatology team.

No NHS experience? No problem! We are looking for people that can confidently use word processing software, have good typing skills and can produce typed documents with an excellent standard of punctuation, spelling and grammar.

Don’t worry about you knowledge of medical terminology, we can teach you this. To us it is more important that you are willing to learn, hardworking and share our trust CARE values.

Main duties of the job

You'll use word processing systems to create a range of documents. These may be reports, letters, case notes, etc. You will listen to dictated information and type what you hear, turning it into a well-presented document.

You will:

• Provide a high quality clinical typing / transcription service.
• Provide a high quality administrative support service.

As a secretary/typist, you'll need to:

• work accurately and methodically
• meet deadlines
• use medical terminology (but don’t worry we can teach you this)
• pay attention to detail
• work in a team but use their own initiative
• work with all types of people
• be helpful and reassuring if dealing with patients and their families
• be adaptive and flexible to change

Skills required

• excellent keyboard skills
• IT skills
• good spelling and grammar
• excellent organisational skills

About You

You will be a compassionate, accountable individual who treats all colleagues, patients and service users with respect and seeks to deliver excellence in their role.  You will share the Trust values and be committed to equality, diversity and inclusion.

Please ensure that you explain clearly how you meet the essential and desirable criteria in your application.

Detailed job description and main responsibilities

Please see job description and person specification for full details of the role

Inclusive Recruitment & Selection

We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.

We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: [email protected]

We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Children’s being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at [email protected]

Trust Values

The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:

• Compassion – leading by kindness and showing empathy, understanding and respect
• Accountability – striving to do the right thing and owning responsibility
• Respect – value differences, tackling inequality and fostering a culture of inclusion
• Excellence – delivering a high-quality standard of care