Receptionist

Job overview

An exciting opportunity has arisen for a Receptionist to join the teams based at Holly Lodge in Skegness to provide an efficient and effective reception service to a busy community mental health team base. Teams based in the building include Lincolnshire Talking Therapies, Adult and Older Adult Community Mental Health and Integrated Place Based Teams. In addition, other LPFT services use the building including Child and Young Persons Mental Health Services, Crisis Resolution and Home Treatment Team and Intellectual Disabilities Teams.

Duties will include answering the phone and transferring calls or taking messages, meeting and greeting service users, staff and visitors using the building, ensuring people sign in as appropriate and issuing swipe cards in line with building policies and procedures. In addition the successful candidate will be required to use the room booking system within the building and contribute to entry and exit routines in line with building policies and perform other general office duties.

The successful candidate will be an excellent communicator with a wide range of people and a team worker. The successful candidate will also be flexible and adaptable to meet service needs.

The hours of duty are currently 37.5 hours per week Monday – Friday to cover the hours between 9am – 5pm.

For an informal discussion, please contact:

Kirsty Talkes, Team Manager via email [email protected]

Main duties of the job

To provide a welcoming and professional reception to the service and to ensure both telephone and personal enquiries are dealt with in a polite, confidential and efficient manner.

To provide a full and efficient clerical service to the clinical staff and admin team including dealing with incoming mail, the inputting and extraction of performance and information data and assisting with routine typing tasks.

To respond to queries and incoming calls on a daily basis, which may be non-routine and can sometimes involve information of emotional and distressing circumstances, ensuring prompt attention in a professional and sensitive manner, assessing situations and seeking further information/support where required.

To ensure patient and staff confidentiality is maintained at all times adhering to Trust and national policy regarding same.

To manage workload under supervision, seeking advice when required, performing routine office procedures including the opening and distribution of correspondence, dealing with outgoing post, photocopying and filing in accordance with current trust procedures. To have a thorough working knowledge of electronic systems including email, SHARON, Clinical systems and Datix and to update these systems in a timely and accurate manner and in accordance with Trust policy.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for complete details regarding this post.

When completing your application, please demonstrate how you meet the role criteria.

We can also offer you many staff benefits to help support you which include:

• Early access to Psychological Therapies and Physiotherapy
• Competitive annual leave allowance
• Car leasing scheme
• Childcare Vouchers
• NHS pension scheme
• Free eye tests
• Money saving options through our salary sacrifice scheme
• Discounts on major high street retailers and restaurants

Get in touch today:

Our friendly team is here to answer any questions you may have about our roles. For more information, please contact Kirsty Talkes, Team Manager via email at [email protected]