Pharmacy Administration Officer

Job overview

The post holder will assist in delivering a comprehensive, high quality and cost effective administration service to the Pharmacy Department.

Working unsupervised, the post holder will use own initiative to complete administration duties within set deadlines.

The post holder will be responsible for process driven tasks on behalf of the Pharmacy Department.

Main duties of the job

Pharmacy Management - Collating agenda items and minute taking/circulation of minutes for board

Pharmacy Board approved procedures - Collating documentation for all cross section Pharmacy procedures for submission for approval to the Pharmacy Board. Once approved, circulation of documents and entry onto the Pharmacy system is completed.  Admin to ensure document is updated with dates approved/to be revised and added to the Policy and Procedure sub-folder and added to the index with traffic light system highlighted for revision date

Management of appointments & diary – Responsible for those of the Pharmacy Clinical Director, Deputy Clinical Director and other members of the Pharmacy Board

Administration Procedures – Ensure that for every documented task they lead on there is a current procedure which has been signed off by a member of the Pharmacy Board.  It is Admin responsibility to ensure all procedures have a revision date and are revised in a timely manner – review unchanged date noted/new review date added

Training information – Populates and records specific training undertaken by any staff member on the Pharmacy staff/training list that is not included in ESR.  This uses a red/amber/green process

Prescriptions/Patient Information Leaflets – To maintain prescription/leaflet folders monitoring revisions/printing.

Provides administration support requested by senior pharmacy staff members

Detailed job description and main responsibilities

See attached Job Description and Personal Specification

The post holder will assist in delivering a comprehensive, high quality and cost effective administration service to the Pharmacy Department.

Working unsupervised, the post holder will use own initiative to complete administration duties within set deadlines.

The post holder will be responsible for process driven tasks on behalf of the Pharmacy Department.