Medical Workforce Administrator

Medical Workforce Administrator

Full time 37.5 hours per week – Band 4

Are you looking for a challenging and exciting new role?

We are looking for a HR professional with significant administration experience to join the Medical Workforce team here at Epsom and St Helier University Hospital Trust.

This role will work closely with the Head of Medical Workforce and Medical Workforce team to provide seamless administration support across a wide range of projects/meetings/training/MHPS processes/Employment Tribunal support.

This role requires confidence in dealing with managers and staff at all levels, with excellent verbal and written communication skills and the ability to coach and influence key stakeholders.

Main Duties and Responsibilities

· Support the Head of Medical Workforce to ensure meetings are planned and organised proactively to support the adherence to policy timescales and to ensure partnership working with LNC and other relevant stakeholders

· Attends the Medical Workforce meeting, taking minutes of meeting and circulate as required

· Support the Head of Medical Workforce on managing employee relations casework, Undertake note taking as required, for hearings etc

· Provide accurate and timely advice and in line with terms and conditions of employment and the most recent policies and legislation

· Maintains an up to date knowledge of national terms and conditions of service and pending changes

· Cases are managed in accordance with the procedures and timeframes outlined in the relevant Trust policy

· Ensures all documentation produced in the management of casework (e.g. letters, investigation reports) is of a high quality

· Records of casework are maintained and archived in line with operational procedures

· Escalate complex issues to the Head of Medical Workforce

· Provide an efficient and effective administrative support service to the Head of Medical Workforce.

· To support managers to proactively manage the throughput and quality of employment related casework, ensuring that appropriate timeframes are met in accordance with the appropriate policy.

Please see JD for more details

Main Duties and Responsibilities

· Support the Head of Medical Workforce to ensure meetings are planned and organised proactively to support the adherence to policy timescales and to ensure partnership working with LNC and other relevant stakeholders

· Attends the Medical Workforce meeting, taking minutes of meeting and circulate as required

· Support the Head of Medical Workforce on managing employee relations casework, Undertake note taking as required, for hearings etc

· Provide accurate and timely advice and in line with terms and conditions of employment and the most recent policies and legislation

· Maintains an up to date knowledge of national terms and conditions of service and pending changes

· Cases are managed in accordance with the procedures and timeframes outlined in the relevant Trust policy

· Ensures all documentation produced in the management of casework (e.g. letters, investigation reports) is of a high quality

· Records of casework are maintained and archived in line with operational procedures

· Escalate complex issues to the Head of Medical Workforce

· Provide an efficient and effective administrative support service to the Head of Medical Workforce.

· To support managers to proactively manage the throughput and quality of employment related casework, ensuring that appropriate timeframes are met in accordance with the appropriate policy.

· Facilitate good employee relations and advise managers and staff accordingly on good practice. To support managers in effective implementation of the Trust’s Human Resource policies.

· Provide support for project work as directed by the Head of Medical Workforce and

undertake pieces of research and produce reports as directed by the Head of Medical Workforce.