Medical Staffing Coordinator

Job overview

An exciting opportunity has come available for a Medical Staffing Co-ordinator in the Women and Children’s Clinical Group. The successful post holder will have overall responsibility for ensuring that the Care Group has sufficient medical cover to meet the service demands. You will work closely with Women and Children’s Care Group Management and Clinical teams to ensure that all medical rotas within the Care Group are compliant and produced in a timely manner, utilising both existing and temporary staff in the most appropriate and cost effective manner.

This role is challenging and demanding and will require excellent time management, interpersonal and organisation skills. You must be able to prioritise their own workload and will require a flexible approach to their duties. You must be able to communicate effectively with staff at all levels within the organisation. Acting as the first point of contact for any medical staffing enquiries within the department you will have the responsibility for the provision of a safely staffed medical team.

This is a full-time position. Working pattern is Monday – Friday 37.5 hours per week.

Please note, this is a Fixed Term/secondment position for 12 months.

Internal candidates will be offered a secondment position only

Main duties of the job

• Manage rota schedules, ensuring compliance with working hours, induction processes, and locum bookings for junior doctors across the division.
• Advise the Service Manager and Lead Clinicians on rota issues and absence recording, in line with relevant policies such as the Special Leave Policy.
• Oversee rota management for Women & Children’s (W&C) Consultants, middle grade, and junior doctors.
• Take a lead role in filling all vacant shifts, ensuring a weekly contingency plan is in place.
• Ensure efficient organisation of rotas, coordinating doctors' leave to support effective service delivery.
• Support Clinical Directors, Lead Clinicians, and SPRs to ensure appropriate medical cover across the division, including allocating junior doctors' four-, six-, and twelve-monthly rota patterns.
• Act as the main point of contact for securing locum cover for Consultants, junior doctors, and middle grade staff during staffing shortfalls.
• Serve as the primary contact for collecting and recording annual leave, study leave, and sick leave for Consultants, Middle Grade, and Junior Doctors.

Detailed job description and main responsibilities

For further information on this role, please see the attached detailed Job Description and Person Specification.

The person specification listed below is not the full specification requirements for the role. Please ensure you review the full specification on the job description prior to submitting your application.