Medical Secretary

Job overview

Work Part Time: 18.75 hours per week

You will contribute and commit to promoting a positive team-based attitude, striving for the highest standards of service in order to deliver excellent secretarial support to the Diabetes and Endocrine Department and Management Team, being accountable to the Team Leader and Assistant Service Manager. You will be expected to work with minimal supervision, exercising independent judgement and using your own initiative. This position ensures an excellent level of Data Quality is maintained when dealing with confidential information in a sensitive manner. The role requires you to be aware of patient and staff confidentiality at all times.

Main duties of the job

• To provide a comprehensive secretarial service to the Diabetes and Endocrine service nursing team associated clinicians, as directed by the Team Leader.
• As directed, arrange routine and urgent patient admissions/appointments by liaising with the patient,GPs, hospital co-ordinator, wards and other departments as necessary, keeping the team informed and ensuring patient notes and all necessary correspondence is available for the admission/appointment.
• To undertake audio transcription of clinic and miscellaneous digital dictation as required by the Team Leader, ensuring all correspondence is checked by the author and signed off from Medisec before distribution.
• To support with the pump service which involves keeping accurate detailed data for patients using the pump service and ordering what each patient requires.
• To maintain proficiency and accuracy in the use of medical terminology.
• To ensure test results are passed to nurses for review in a timely manner.
• To ensure referrals are passed to nurses for grading in a timely manner.

Detailed job description and main responsibilities

See Job Description for further details.

Recruitment selection processes are based on competence (see Person specification) and values.

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £27.50 (standard) or £55.50 (enhanced), this cost will be deducted from your salary over the first three months of employment.

You are encouraged to enrol for the DBS Update Service. A small annual fee of £16 per year applies.

New entrants to the NHS will commence on the minimum of the scale stated above.

Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.

Good luck with your application.