Medical Education Administrator

Job overview

An exciting opportunity has arisen for a Band 3 Medical Education Administrator to join our friendly team in the Academy on a full time permanent basis.  The role will sit within the Post Graduate department and will support the  administration team  in ensuring Resident  Doctor Postgraduate Medical Education is administered within the guidelines of the various curriculums and Health Education England’s guidelines as set out by the Local Education Training Boards (LETB), NHS England -South West  (NHSE-SW).

An exciting opportunity has arisen for a Band 3 Medical Education Administrator to join our friendly team in the Academy on a full time permanent basis.  The role will sit within the Post Graduate department and will support the  administration team  in ensuring Resident  Doctor Postgraduate Medical Education is administered within the guidelines of the various curriculums and Health Education England’s guidelines as set out by the Local Education Training Boards (LETB), NHS England -South West  (NHSE-SW).

Main duties of the job

This is an administrative role within Postgraduate Medical Education with specific responsibilities to work  with the Guardian of Safe Working, Doctors in training and Trust Doctors Study Leave administration as  well as contributing to the wider roles within the department.  The role will sit within the Postgraduate administrative team and will support the Medical Education  Manager, Deputy Medical Education Manager and Senior Medical Education Administrator in ensuring  Junior Doctor Postgraduate Medical Education is administered within the guidelines of the various  Curriculums and Health Education England’s guidelines as set out by the Local Education Training Boards  (LETB), Health Education England-South West (HEE-SW).

Detailed job description and main responsibilities

• The post holder will be the lead administrator for exception reporting and will work with the Guardian of Safe Working,  using excel to produce quarterly board reports and any other information as required ad hoc.
• To accurately process all Senior and Consultant study leave claims, carefully investigating complicated claims.
• To process all  educational funding applications (QUIDS) applications.
• To promote and oversee the yearly QI and Audit Prize
• To manage weekly Grand Round sessions, ensuring future sessions are planned, catering and sponsorship is arranged, set up of the room and organise and record streaming on MS Teams, issuing of certificates.
• To organise Senior study days, including sourcing venue, creating flyers and agendas, ensuring all technical equipment and presentations needed for the day  is arranged