Learning Hub Administrative Assistant

Job overview

The Education Learning Organisation and Development (ELOD)  enables  Learning education provision for all  Trust staff and helps to develop a culture and environment that all staff can thrive and deliver the best  patient care within the Trust

Would you like to be part of a fast paced team within a Learning hub that provides administration support to the wider ELOD team to enable us to deliver our services.

If so then this will give you the  opportunity to further develop data inputting, retrieval and reporting skills,  working with learning and booking  systems to enable staff and subject leads to develop and access learning.  This will also offer further enhanced  customer service skills in relation to  to setting up face to face and virtual learning events.

Main duties of the job

Using Trust Learning and Electronic Staff record ESR systems to input, track and pull regular reports

Set up learning courses within the Trust onto electronic systems sending out joining instructions, recording and monitoring attendance.

Maintain and cleanse data systems as required to ensure accuracy and efficiency

Maintain all the ELOD email  inbox communications within a timely manner

Undertake various aspects of an effective electronic filing system including cleansing, copying and scanning.

To maintain and update website pages associated to the team

Assist team colleagues and other Trust learning leads with the setting up of sessions using Teams/Blackboard/Zoom

Coordinate the booking of trust and some external room bookings for learning sessions

Assisting with the design and production of core training and promotional materials for ELOD colleagues as required.

Maintaining Trust Learning rooms, by opening closing and keeping equipment in good working order

Detailed job description and main responsibilities

Please refer to the job description and person specification for full details of the role

Inclusive Recruitment & Selection

We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.

We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: [email protected]

We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Children’s being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at [email protected]

Trust Values

The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:

• Compassion – leading by kindness and showing empathy, understanding and respect
• Accountability – striving to do the right thing and owning responsibility
• Respect – value differences, tackling inequality and fostering a culture of inclusion
• Excellence – delivering a high-quality standard of care