Fleet Support Administrator

Job overview

Fleet Support Administrator Band 4 – North West Ambulance Service NHS Trust – Haydock.

The Fleet Support Team within the North West Ambulance Service NHS Trust plays an essential role in supporting our front-line clinicians in the management and administration of logistic support functions, assisting to maintain the availability of the Trust’s vehicle fleet.

The Fleet Support Administrator’s role, along with other team members, involves the operation of the Haydock Regional Logistic Centre Reception Office and actioning of tasks within a variety of work streams including insurance, accident repair, fuel management, fines, consumables, and all supporting vehicle documentation.

As well as being a key member of the team, you will be responsible for your continued personal development including staff training and completion of courses as required.

You will also attend meetings and oversee the recording of data, minutes and information supporting both management information systems and dashboards.

Meetings will mainly take place on MS Teams, however there will be a requirement to attend face to face meetings across the region both internally within the Trust and externally with key stakeholders as required.

Main duties of the job

Good communication skills both written and verbal, attention to detail is vital for this role, along with experience of working to tight deadlines.

Effective team cohesion, ability to prioritise tasks within work stream balanced with supporting team members with their outputs as required.

Ability to follow established processes and utilise standard operating procedures.

Experience of working with computer systems to include Microsoft Office and use of IT packages, web-based systems, and computerised systems in the management of the vehicle fleet.

Ability to effectively operate all aspects of the Reception Office environment including utilisation and reordering of resources.

Attend regular meetings both internally within the Trust and externally with third party service providers.

Able to work confidently and efficiently with minimum supervision.

Office Based Corporate Hours Monday to Friday based at Haydock Regional Logistics Centre.

X2 37.5-hour contracts.

Detailed job description and main responsibilities

Please ensure you read the Job Description and Person Specification attached to the advert in full before applying.

The interview process will consist of 2 face to face interviews held within a week of each other.

Interviews will be held at Haydock Regional Logistics Centre.

Details to follow to the successful candidates.