Finance Systems Administrator

Job overview

The role of the Finance Systems Administrator as a member of the Financial Accounts Team is to provide support to the Systems Accountant in the maintenance and day to day running of the Finance System.

The postholder will provide support to the Systems Accountant, the Finance Team, Shared Service, Budget Holders and Administration Staff within the Trust with finance system related matters to enable delivery of an effective and efficient financial accounts service to the organisation.

Main duties of the job

• Support the management and processes of the finance system to ensure it is fully operational for all staff.

Administer and maintain the finance system including managing user access controls, system security to ensure data integrity and maintain compliance with SFI’s policies and procedures .

• Provide support to the Systems Accountant to ensure that the finance system is kept up to date and at all times adheres to the Trust’s Standing Financial Instructions, policies and procedures.
• Support the Finance Team to establish and maintain the organisation’s monthly and annual accounts accurately and in accordance with internal deadlines.
• Build effective and supportive relationships with budget holders, managers and corporate colleagues including external agencies .
• Organise and prioritise workload, ensuring that work is completed in line with financial timescales and legal requirements.   •    Responsible for the review of processes/procedures within the scope of responsibilities to identify improvement areas.

Detailed job description and main responsibilities

• Support the day to day management of the Finance System.
• Act as the primary point of contact for finance team and end users regarding system related queries, issues and troubleshooting.
• Delegate for the Systems Accountant as and when required.
• Monitor the systems email account and assist in resolving user finance system queries.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

• Support Budget Holders and their Administration Staff with general system related queries .
• Act as a point of contact with the supplier of the finance system to log issues which arise requiring resolution by the external consultant.
• Design and provide ad-hoc reports within the finance system as requested by users of the system.
• Plan and deliver training sessions to finance and non-finance staff to help them understand the system and help them to manage their responsibilities .    •    Support the systems accountant in evaluating the financial system controls, segregation of duties, standing data, access rights, delegated authority structure and workflows within the finance system.
• Provide support for the process of setting up new suppliers on the finance system, including working with staff in the Trust to advise on the process.
• Provide support to the finance team for system upgrades including the planning of appropriate testing.   •    Gather evidence to support internal and external auditors where required.
• Support the review and implementation of policy and procedures associated with the Financial Accounting function.   •    Carry out ad-hoc duties to support the finance team as and when required