Education Administrative Assistant

Job overview

An opportunity has arisen to join the Paediatric Disability Distance Learning Team within the Medical Education Team at Sheffield Children’s NHS Foundation Trust.

Due to a restructure of the team, we are pleased to offer a 0.4 WTE post (15 hours) where you will provide comprehensive and high-quality administrative support to the delivery of our distance learning course, both the Neuro-disability Diploma and the related standalone courses that we offer nationally and internationally.

The suggested working pattern is three 5 hour days, one of which must be a Thursday, with the other two days being negotiable.  However, we are happy to have conversations and negotiate the working pattern with the successful candidate.  The majority of our learning sessions and meetings take place on a Thursday at the current time hence our request for this day to be covered.

Main duties of the job

Duties include supporting the organisation and promotion of the Neuro-disability Diploma and related standalone courses, online learning and attendance at relevant meetings.

You will support the marking process for submitted assignments, including inputting and sharing of results with students.  You will work closely with the Education Manager and Education Administrator and be the first point of contact for all course and general enquiries when managing the inbox.

You will have regular exposure to confidential material and will require a high level of professionalism, discretion, and integrity in dealing with internal and external contacts in a fast-paced environment.

Strong communication skills are essential along with the ability to work independently, using your own initiative whilst having the ability to work as part of a team and interact with staff at all levels. Attention to detail is a must and you will be expected to have proven high-quality IT skills and a keen eye for detail and accuracy.

This is an exciting opportunity to join a small but enthusiastic and busy team in supporting the Education function in the Trust.

Detailed job description and main responsibilities

Please refer to the job description and person specification for full details of the role.

Interviews are scheduled for Wednesday 15th January 2025

Inclusive Recruitment & Selection

We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.

We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: [email protected]

We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Children’s being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at [email protected]

Trust Values

The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:

• Compassion – leading by kindness and showing empathy, understanding and respect
• Accountability – striving to do the right thing and owning responsibility
• Respect – value differences, tackling inequality and fostering a culture of inclusion
• Excellence – delivering a high-quality standard of care