Band 5 - PA to Divisional Leadership Team, Clinical Support Services

Job overview

We are seeking a Personal Assistant to join the Clinical Support Services (CSS) Divisional Leadership Team. CSS incorporates a variety of services across Pharmacy, Therapies, Radiology and Pathology.

Our Personal Assistant will be instrumental in providing professional, proactive and flexible support to the Divisional Leadership Team, offering a range of administrative and business support services to ensure the efficient and professional running of the Division.

You will be a key member of the CSS Divisional Leadership team, with a degree of freedom to act autonomously on specific tasks and projects to contribute to the delivery of the Division’s objectives.

Flexible hours available to suit school schedules.

Main duties of the job

The Personal Assistant will offer effective day-to-day management of the Divisional Leadership Team office. The post holder will apply excellent judgement, discretion, and initiative, combined with excelled organisation, prioritisation and analytical skills.

You would responsible for maintaining and managing the diaries of the Divisional Leadership Team, using initiative and own judgement to prioritise the work schedule in accordance to changing priorities.

You would provide full administrative/secretariate support for meetings; preparing agenda and transcribing formal minutes; following up of actions.

You would support the effective running of the Divisional Leadership Team office, including annual leave management, appraisals and absence management.

You would act as a first point of contact for a wide range of queries internally and externally and ensuring all are handled in a professional manner.

Detailed job description and main responsibilities

Please refer to the attached job description and person specification for a full list of duties and details about the role.