Band 4 Medical Directorate Administrator, Bath

Job overview

An exciting new opportunity has arisen for an administrator working within AWP to support Dr Pete Wood, Deputy Medical Director.

This is a 0.6wte (22.5 hours) B4 role, working hours to suit the successful candidate. The base will be Bath NHS House, but you will be principally working from home. There may be an expectation to attend Bath NHS House and other AWP sites for occasional meetings.

At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.

Main duties of the job

Duties will include diary management and booking venues for meetings.  Managing meetings including agendas, minutes etc.  This is an excellent opportunity for the right candidate to gain experience of corporate administration within the Medical Directorate and giving full administration support to the directors.

Detailed job description and main responsibilities

Excellent communication skills, written and verbal, with a wide range of people, including outside agencies, sometimes requiring tact and persuasive skills where there may be barriers to understanding or agreement. Provide and receive routine and complicated information, including dealing with enquiries from external stakeholders and the public. This may include sensitive information. Work within a multi-disciplinary environment, ensuring that communication with appropriate team members is effective. To receive and open mail (paper and electronic as necessary) and distribute/despatch accordingly ensuring appropriate action is taken with high priority items. Exercise judgement when dealing with enquiries, analyse and resolve issues including conflicting diary appointments or schedules, clinics, meetings. Manage the organisation of key meetings including business meetings and conferences, etc. and compile and prepare agendas and supporting papers for meetings. Working in a busy environment, identifying improvements and implementing relevant procedures. Ensure that appropriate systems are developed and maintained. Set up and manage effective office management/filing systems to support the service delivery. Prioritise workload with particular consideration to issues arising and responding to shifting priorities appropriately.