Administrator

Job summary

An exciting opportunity has arisen to join the Pharmacy Leadership Team as an Administrator. You will work as part of the Administration team supporting the Pharmacy Management Group with a variety of administration tasks. We are looking for a highly motivated individual to provide a high standard of clerical support.

The role would best suit someone with recent experience of working in a busy office environment. This post requires a self-motivated and professional individual with the confidence and ability to work on their own initiative or as part of a team within standard operating procedures.

Main duties of the job

To support the Office Manager and Pharmacy PA - by providing administrative support for the Medicines Optimisation and Pharmacy service.

Attend regular and occasional meetings to take minutes usually in excess of two hours duration requiring extended concentration and to transcribe them in a timely manner.

To ensure post addressed to the clinical/management team is promptly collected, sorted, recorded and actioned as appropriate.

To assist with diary management, arrange appointments, schedules, venues (equipment and facilities) and resolve any conflicting appointments as required.

Accurate recording of all paper/computerised records, updating and amending information timely and within standard operating procedures.

Coordinate and organise agendas and papers for meetings and distribute in a timely manner.

To update the Trusts intranet (medicines related) pages when required using Sharepoint.

Preparation of stationery orders and receiving of goods/services in order to maintain efficient running of the service.

Undertake typing of correspondence using relevant IT systems to a high and accurate standard.

Keep appropriate statistical records/information as and when required for the management team.

The post holder will give relevant assistance and training as and when required to support all colleagues.

Job responsibilities

We are an acute trust caring for over half a million people in Wakefield and Kirklees. Our 10,000 staff work in patients homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). We prioritise our people and values so we can deliver the best possible care to patients. Our team is friendly, passionate, and innovative, always seeking better ways to work.

We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces to share ideas and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. We welcome applicants from all backgrounds and especially encourage members of the LGBTQ+ community, ethnic minority groups, and people with disabilities or neurodivergence to apply, as they are currently underrepresented in the Trust.

If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.

Application guidance: We understand that more applicants are using AI technology to help with their applications. While these tools can be useful, they cannot fully capture your skills, knowledge, and experience. Its important that you personalise your application. Relying solely on AI is not recommended, as it may reduce your chances of success. Our screening process is thorough, so if you have used AI, please make sure to disclose this on your application form.