Administrative Assistant

Job overview

DN ADMINISTRATOR – North Hub

An exciting opportunity has arisen within our administrative service in Community Nursing and we are now looking for an enthusiastic and motivated individual to join our fast-paced, friendly team as an Admin Assistant, in the District Nurse Administration Team.

This position is based at Haxby Health Centre.

The successful candidate will have the responsibility for providing administrative services for the District Nursing Hub contributing to an efficient delivery of administrative processes and ensuring that service users receive the highest levels of customer care.

The role will involve working against a set of administrative procedures to support the DN team leader for matters such as staff management, HR and recruitment.

Main duties of the job

You will support patient care using SystmOne and working alongside the District Nurse team, assisting them with arranging patient visits, updating patient records and scheduling clinic appointments.

Administration of directorate/departmental meetings as and when required

Streamlining the archiving of patient records.

The Admin Assistant will also be responsible for the support of clerical officers within the team ensuring that the service remains fully operational at all times and ensuring new staff are appropriately inducted into the team.

This is a challenging role requiring excellent IT skills, to include knowledge of Microsoft Office: Word/Excel/Outlook.  You will need to have excellent communication skills as you will be required to liaise with a wide range of professionals and patients.  You must be effective in prioritising workloads with a flexible and patient-centred approach.  You must have the proven ability to work independently using your own initiative as well as part of a team.

Previous experience of NHS systems including SystmOne would be advantageous but not essential as full, comprehensive training will be given.

Detailed job description and main responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities.  We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds.  If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.[email protected].

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment.  It may not be suitable for every role, but we will try and be supportive where we can.  We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers.  This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.