Administrative Assistant

Job overview

We have a great opportunity for an enthusiastic, highly motivated and flexible administrative assistant to join our friendly multidisciplinary team at East Cheshire NHS Trust.

Working as part of a flexible & hard working team, the post holder will provide administration and clerical support to the medical secretary.

This post is on the bank - zero hour contract

Hours per week:  various

Main duties of the job

Main duties include the tracking of all case notes in your possession via the Patient Management System, request case notes from the medical records library, secretaries and various other departments, using the NHS.net email system or by telephone.  Accurate filing of letters and investigations within the appropriate section of the patient case notes.   Electronically sign-off letters on the Medisec database, sort and fold letters into envelopes, for distribution to GP’s, patients, various departments.

Routine clerical duties such as distributing and despatching mail, photocopying, retrieval of case notes for various departments as requested.  Answer the telephone and wherever possible deal with enquiries, or take messages and pass to the appropriate person to respond.  Communicate effectively with various staff and departments in the hospital when passing on information, requesting case notes and acquiring results.  Manual handling and heavy lifting.

You will need to be able to work using your own initiative and as part of the team.

Detailed job description and main responsibilities

Please read the attached Applicant Pack prior to completing your application form to find out more information.

Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.

As part of making your application we encourage you to review the Trusts Careers webpage www.careersateastcheshire.nhs.uk for more information about working for East Cheshire NHS Trust

We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).

Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.

We look forward to receiving your application.