Administrative Assistant

We are looking for a highly motivated and enthusiastic person, to join our Administration Team at York Hospital. You will be joining the team responsible for the administration processes to support the management of the rotas for Doctors across Theatres, Anaesthetics & Critical Care. It is essential that this work is carried out accurately and efficiently.

Excellent administration and communication skills are vital. You will regularly be required to deal with queries from internal and external colleagues.

The successful candidate must be able to demonstrate the ability to work well under pressure, to prioritise the demands of a busy office, and manage their time and workload effectively. Although your work will be guided you must be able to work unsupervised, using your own initiative and able to respond quickly and efficiently.

In the event of annual leave or sickness, cross-site help may be required at Scarborough Hospital. Transport will be provided.

You will be responsible for typing clinical and administrative letters, answering telephone enquiries, as well as general administrative tasks.

Communicates with a range of contacts, for example, staff from other Departments and external clients, concerning both routine and complex information, some of which may be confidential.

Participate in weekly Theatre Planning Meetings and take and distribute relevant Minutes of Meetings.

Ensure that both Trust and local Policies and Procedures are followed as necessary to own work and may be required to comment/provide input to, the development of work processes relative to own area of activity.

A full description of the role is available in the attachment: job description.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities.  We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds.  If there is anything we can do to make our application process more accessible to you, please contact: [email protected]

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment.  It may not be suitable for every role, but we will try and be supportive where we can.  We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers.  This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.