Admin Team Lead

Job overview

This is an exciting opportunity to join the new Nottingham Young Peoples Transgender Health Service.

.he Admin team are pivotal in ensuring the smooth flow of referrals , coordination or  appointments and sending clinical correspondence.

We are seeking an Admin Team Leader with relevant admin experience to coordinate and lead the admin team.

The Site base is Oxford Street in Nottingham City Centre.

Main duties of the job

The post will be responsible for the day-to-day support and supervision of admin staff in the  to ensure an excellent administrative support is provided for the clinical staff.

You will have the following:

Educated to NVQ Level 4 standard or equivalent level of knowledge and experience.

Significant experience in a recent similar role, including the supervision of staff.

Extensive working experience of MS packages.

Knowledge of procedures in relation to providing a safe working environment

Working knowledge of patient information systems.

Working with minimal supervision and using own initiative.

Excellent communication skills, with staff at all levels, patients and outside agencies.

Excellent organisational skills, office management and the ability to prioritise and work to set timescales.

Detailed job description and main responsibilities

The post holder is required to provide a lead role with responsibility for the day-to-day management of administration and secretarial staff.  Co-ordinating an efficient and effective administration and secretarial service.

To ensure that data quality and timelines meet Trust and CQUIN targets.

Close liaison with Contractors, Trust Estates, IT, Procurement and Support Services Departments to ensure that the site is managed effectively and efficiently.

To manage the Health and Safety Workbook under the provision of the Trust’s Health and Safety policy in relation to admin staff and site common areas.

This role requires an experienced individual, with qualifications and/or previous experience in the day-to-day management of staff.  The post holder will have excellent communication and organisational skills and have working experience of site management.

Please note that this post does not meet the pay level required for a Skilled worker visa.

Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa