Personal Assistant to the Physiological Sciences Service Manager

Job overview

Job Title: Personal Assistant to the Physiological Sciences Service Manager

Hours per week: 18.75 hours per week (office rota pattern across the hours of 8.00-18:00pm Monday to Friday) (part time and flexible hours available)

Perm/Fixed Term: Permanent

Closing Date: 10th January 2025

Interview Date: 21st January 2025

Salary:  £26,530 - £29,114 per annum

Highly motivated, experienced Personal Assistant required to work within the Physiological Sciences Services providing professional support to the Physiological Sciences Service Manager at the George Eliot Hospital NHS Trust.

An opportunity has arisen for a highly motivated individual to join the  Physiological Sciences Services to provide professional support to the Physiological Sciences Service Manager at the George Eliot Hospital NHS Trust.

**This post may close early due to high numbers of applications, so you are advised to apply promptly. **

All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.

A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.

#JoinTeamEliot

Main duties of the job

• We are looking for a well-organised and enthusiastic individual with the ability to work well under pressure, be organised and have excellent communication skills are essential. You must be able to work both independently and within the team, liaise with staff at all levels in a confident manner and be willing to learn.
• Specific duties will include agenda preparation, minute taking, minute production, diary management, preparation of reports, arranging of internal/external meetings, arranging travel and accommodation, daily management of general office duties and project work/information gathering.
• Therefore, excellent time management, prioritisation and organisational skills are required. Self- motivation and a good attendance record are essential.
• Previous experience of working in the NHS is desirable but not essential.

Detailed job description and main responsibilities

• Manage the Physiological Sciences Service Manager diary, taking responsibility for prioritising commitments, arranging meetings, events and courses, nominating alternative representatives where necessary and compiling background information as required.
• Be the first point of contact for all visitors to the Physiological  Sciences Service Manager's office, prioritising and dealing with queries and calls in a sensitive and professional manner, arranging appropriate hospitality where required.
• Use own initiative to resolve problems and undertake analysis/investigative project work on behalf of the Physiological Sciences Service Manager, including following up enquiries and obtaining information from other services.
• Specific duties will include agenda preparation, minute taking, minute production, diary management, preparation of reports, arranging of internal/external meetings, arranging travel and accommodation, daily management of general office duties and project work/information gathering.

For a full comprehensive list of main responsibilities and duties, please kindly refer to job description and personal specification attached.