Business Admin for Learning Disability & Autism & Safeguarding Teams

Job overview

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for detailed job description of the role.

Main duties of the job

The Learning Disability and Autism and Safeguarding Teams are looking for a enthusiastic individual to join the teams as a shared role business administrator. You will need to be organised, have the ability to manage multiple task and have a understanding of Microsoft Office applications.

The successful candidate will join the teams working onsite at the University Hospital Southampton. Both teams operate Monday to Friday Office hours and work trust wide and support patients all over the hospital footprint.

This role will expose you to some distressing detail at times as both the teams support some of the most vulnerable patients in the hospital and you will as part of team be exposed to this. You will be fully supported in the role and there are a large number of staff support services available if needed.

UHS offers fantastic training and development giving you the best possible opportunities to achieve the career you want. Development of our staff is central to the delivery of high quality, safe and effective care. We can offer opportunities to develop within a supportive environment, and our staff survey results reflect our commitment to facilitate your career progression.

Detailed job description and main responsibilities

Responsibilities:

The postholder will provide a comprehensive administrative service within their team.

Prepare documentation, communicate with stakeholders, and using Microsoft 365 organise and book meetings on behalf of the Line Manager.

General administrative duties including filing, photocopying, diary management and distribution of mail.

Attend any meetings relevant to the role and take minutes of meetings.

Be proficient in the use of all electronic systems in relation to the role and undertake training as required if new technology / systems are introduced, to ensure competencies are maintained and efficiencies of the administrative processes are maximised.

Experience:

Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard.

Proficient in all aspects of Microsoft Office.

Administrative and organisational experience.